Innovating Property Management with Trusted Vendors and Expert Maintenance Operations
We understand that managing vendors can be a time-consuming and complex responsibility for property managers. That's where we come in. We provide the necessary space, oversee operations, and handle every detail from start to finish. Including invoice payments to vendors. Simply submit your request, and we'll take care of the rest It's that easy!
How It Works
The Easiest Vendor Management Process
Submit your workorder
Start by submitting your work order to us with all the relevant details, and we'll handle the rest.
Overseeing the Bidding and Vendor Selection
We manage the entire bidding process, ensuring transparency and efficiency. Our team carefully selects the most qualified vendors from our trusted network.
Vendor Credentialing
We go beyond just selecting vendors; we ensure they meet all necessary standards and compliance requirements, including thorough background checks.
We Manage the Entire Process
From logistics to contract management, we oversee the entire vendor process, we ensure that work is completed on time, within budget and the highest standard.
Invoice Payments
Once Invoice is completed, we handle all invoicing, and ensure vendor are paid promptly and accurately we handle it all.
Ongoing Monitoring and Performance reporting
We continuously monitor vendor and provide you with the detailed reports, so you are always up to date on the progress and quality of your work orders.
Our Comprehensive End-to-End Workflow
VendMerge covers the entire vendor lifecycle from request to review with precision, automation, and accountability built-in.
Vendor Sourcing & Onboarding
We source, qualify, and onboard local vendors across every service category
- Source and qualify vendors across all service categories
- Guided onboarding process with documentation upload
- Tax information and service details collection
- Comprehensive vendor database management
Credentialing & Compliance
Comprehensive verification and ongoing compliance tracking with automated monitoring
- License verification and validation
- Insurance (COIs) and certifications check
- W-9s and business documents verification
- Ongoing compliance tracking with auto-reminders
- Custom rules per ownership group
- Always audit-ready documentation
Job Intake & Dispatch
Streamlined work order processing with comprehensive job management
- Work orders submitted through the platform
- Job scoping and requirements analysis
- Automated scheduling and dispatch
- Confirmation and coordination management
- Multi-vendor bidding for competitive pricing
Vendor Coordination & Communication
AI-assisted coordination with centralized communication hub
- AI-assisted scheduling and coordination
- Real-time updates to vendors and site teams
- Centralized communication platform
- No more phone tag or lost emails
- Streamlined vendor-client interactions
Performance Monitoring
Comprehensive post-job performance tracking and analysis
- Timeliness and punctuality tracking
- Service quality assessment
- Communication effectiveness monitoring
- Customer feedback collection and analysis
- Trend analysis to flag risks or recommend top performers
- Portfolio-wide vendor performance transparency
Invoice Generation & Verification
AI-powered invoice processing with comprehensive verification
- Automated invoice creation upon completion
- Work order and contract verification
- Discrepancy detection and flagging
- Approved rate validation
- Invoice verification against work orders and contract terms
Centralized Payment Processing
Simplified payment management with single invoice processing
- Property manager pays one invoice to VendMerge
- We pay each vendor individually
- Handle all tax documentation
- Track payment status and processing
- Less clutter and no double entry
Reporting & Audit Trail
Comprehensive reporting and fully searchable audit documentation
- Exportable compliance reports
- Performance and spend analytics
- Reports by property/vendor/category
- Fully searchable audit trail
- Ready for inspections, board reviews, or investor reporting
Transform your Vendor Management operation
VendMerge eliminates the traditional pain points of vendor management, allowing you to focus on growing your business while we handle the complexities.
Why Choose VendMerge?
We are more than software. We provide operational clarity across every stage of vendor management.
Save 80% of vendor management time
Streamline workflows and eliminate manual processes
Automate compliance and reduce liability
Comprehensive compliance monitoring and risk management
Cut costs with real-time, data-driven insights
Make informed decisions with actionable analytics
Ready to transform your vendor management?
Join VendMerge today and experience the future of property maintenance operations.
FAQs
Find answers to commonly asked questions about VendMerge.